Illinois State University
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Transcript Guide

Accreditation

Illinois State University is accredited through the doctoral level by the Higher Learning Commission of the North Central Association of Colleges and Schools and by the National Council for Accreditation of Teacher Education. In addition to this comprehensive accreditation, curricula in some of the colleges and departments are individually accredited by their respective associations. For more information regarding accreditation, please visit https://illinoisstate.edu/about/accreditation/.

Authenticity Confirmation

To test for authenticity, apply liquid bleach to the red print background. If authentic, the color will turn brown. When photocopied in color or on the darker settings of black and white copiers, the word COPY will appear several times in large letters. A black and white transcript is not an original. Alteration of the transcript is a criminal offense. Further authentication may be obtained by calling (309) 4382188.

Effective with the 1987 spring term, Illinois State University course work appears on a computer-generated transcript. Students who took course work prior to spring 1987 may have either a manual transcript or both a manual and a computergenerated transcript. All transcripts are printed on light red security paper and a raised seal is not required. For computer-generated transcripts, the University Officials signature is printed on the front in white. For manual transcripts, the University seal and University Official’s signature is printed on the back in color.

Course Numbers

·         100199 Lower division courses for freshmen and sophomores

·         200299 Upper division courses for juniors and seniors

·         300399 Courses for juniors, seniors and graduate students

·         400599 Graduate courses

E Extension, F Foreign Exchange, G or * Graduate Credit only, H Honors, M Major or Minor, U or @ Undergraduate Credit only, X Not for credit in a degree program

Unit of Credit

The unit of credit at Illinois State University is the semester hour.

Each credit earned before September 1930 is equal to 2 1/2 semester hours. Between September 1930 and September 1932, each credit is equal to 2 2/3 semester hours. Between September 1932 and September 1935, quarter hours were earned. Each quarter was 12 weeks in length and each quarter hour is equal to 2/3 of a semester hour. Prior to 1980, when the credit hours of a course are circled, the course was not used toward graduation.

Departmental Name/Course Prefix Changes

·         Industrial Technology (IT) became the Department of Technology (TEC) effective July 1, 2002.

·         Applied Computer Science (ACS) became the School of Information Technology (ITK) effective May 1, 2003.

·         Effective January 18, 2011, the School of Information Technology's departmental abbreviation changed from ITK to IT.

·         Department of Foreign Languages (FOR) became Department of Languages, Literatures and Cultures (LAN) effective July 1, 2006.

·         Women’s Studies (WS) became Women’s and Gender Studies (WGS) effective July 1, 2006.

·         Department of Speech Pathology & Audiology (PAS) became Communication Sciences & Disorders (CSD) effective July 1, 2007.

·         School of Theatre (THE) became School of Theatre and Dance (THD) effective April 12, 2012.

·         Department of Curriculum and Instruction (C&I) became the School of Teaching and Learning (TCH) effective January 14, 2013.

·         Department of Languages, Literatures and Cultures (LAN) has broken out into subjects specific to each language: CHI (Chinese), FRE (French), GER (German), ITA (Italian), JPN (Japanese), LAT (Latin), POR (Portuguese), SPA (Spanish), and LAN (General).

·         Department of Geography-Geology (GEO) became Department of Geography, Geology and the Environment (GEO) effective January 1, 2017.

As of these dates, all courses will be listed with the new prefixes regardless of the semester taken. The one exception will be on manual transcripts where the prefix in use during the semester will appear.

A complete listing of current prefixes may be found in the University Catalog.

Grades

Before September 1935, numerical grades were given and 70 was the passing grade. Prior to Spring 1986, graduate gradepoint averages were not computed or printed. Grades are as follows:

·         A, B, C, D – Passing grades (A4.0, B3.0, C2.0, D1.0)

·         F & WF – Failing grades. No credit earned used in computing gradepoint average

·         WX, WP & W – Withdrawal without prejudice

·         AU – Auditor

·         CR – Credit earned for completed satisfactory work, passing

·         CT – Credit earned under CT/NC only option

·         NC – No credit earned under CT/NC only option or in competencybased courses

·         P – Pass; credit earned under the Pass/No Pass option.

·         NP – Not Passed; no credit earned under the Pass/No Pass option.

·         I – Incomplete

·         DE – Deferred (Graduate level only)

Hours

Transfer credit accepted from regionally accredited institutions may count toward the minimum graduation requirement of 120 credit hours. Transfer credit from twoyear colleges is limited to a maximum of 70 credit hours applied to the degree. Additional credit for military service is also possible. Maximum transfer hours applied toward the degree is 90 credit hours from four-year institutions or a combination of twoyear colleges, military, and four-year institutions.

Combined total hours earned include courses with grades of A, B, C, D, CR, CT, or P, exam credit earned, and transfer hours earned. For graduate students, courses with a grade of D are excluded however grade points are included in the cumulative GPA.  Also any courses numbered below 300 are excluded for graduate students. Effective Summer 1985, Undergrad Total Hours Earned under the New Start policy will include all previous work in which credit was earned.

Undergraduate: Total accumulated GPA hours exclude graduate coursework, transfer hours, passed courses in which a grade of CR, CT, or P was assigned, and some repeated courses (see Repeat Policies below). Grades of F and WF are included except from Fall 1976 through Summer 1978 when WF grades were not included in the total hours or gradepoint average.

Graduate: Total accumulated GPA hours exclude undergraduate coursework, transfer hours, passed courses in which a grade of CR, CT, P, or DE was assigned, and some repeated courses (see Repeat Policies below). Grades of F and WF are included except from Fall 1976 through Summer 1978 when WF grades were not included in the total hours or gradepoint average.

Mennonite College of Nursing

Illinois State University acquired Mennonite College of Nursing on July 1, 1999.

New Start Policy

In limited situations, qualified undergraduate students who left Illinois State University with less than a 2.0 cumulative grade-point average may be allowed to return and begin with a new cumulative grade-point average calculated from the point of their re-entry. A student may exercise the New Start option only once.  The program was initiated in Summer 1985 and affects only the cumulative grade-point average. Credit earned prior to the New Start can count toward the undergraduate degree; those grades are not calculated into the grade point average.  For honors at graduation, all grades earned are calculated into the grade point average to determine honors eligibility.

Graduate students who leave an Illinois State graduate degree program and return to Illinois State to pursue a different graduate degree may begin the new degree program with a new graduate GPA calculated from the point of their readmission to the Graduate School as long as (1) the student is admissible to the new graduate program at Illinois State and meets all the criteria established by the Graduate School; (2) the student has not enrolled at Illinois State University for a period of at least three years; and (3) the New Start provision is approved by the new department/school at the time of readmission. Graduate courses taken prior to being readmitted to the Graduate School will not apply or count toward the graduate program for the new degree. Students may exercise the “New Start” option only once and must follow the re-entry catalog. Such students will have “New Start” indicated on their transcript.

Repeated Courses

A course that has been repeated, or is a repeat of a prior attempt, will have a repeat code indicated. Over the years, we have had multiple repeat policies in place during different time periods. There are various repeat codes in use and each functions differently depending on the policy in effect.

Repeat Policies:

·         Through spring 1980, the original grade of a course that had been repeated is not computed in the grade point average.

·         From summer 1980 through spring 2003, all grades earned in repeated course attempts are computed in the grade point average. Credit is only awarded once.

·         Summer 2003 through spring 2004, the repeated grade replaces the original grade in computing the cumulative grade point average. However, approved third and subsequent enrollments are averaged with the last graded attempt to compute the cumulative grade point average.

·         As of Summer 2004, for all repeated courses, only the last graded attempt will be used to calculate the grade point average.

Common Repeat Codes:

RPT – prior attempt of a course repeated (no credit)

RPT2 – 2nd attempt of a course (credit awarded with passing grade)

RPTA – last attempt of a course taken three or more times (credit awarded with passing grade)

RPTW – prior attempt of a course graded WX (credit awarded with passing grade)

RNS – prior attempt of a course repeated after beginning New Start program (no credit)

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Illinois State University

Office of the University Registrar
Normal, IL 61790-2202

Registrar@IllinoisState.edu

Phone: (309) 438-2188

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