Academic Scheduling

Room Requests

The Registrar's office works with departments and schools to schedule courses and academic activities that are directly related to a class.

Facilities Request: This request form is for scheduling spaces for study sessions or other academic activities.

Conference Services: Schedule non-academic events, including RSO meetings. They also provide campus meeting space for community groups outside the University.

Course Scheduling

Department Course Planning Instructions: The Department Course Planner is the system departments and colleges will use to submit their initial schedule each semester. 

Curriculum Forms System: Get approval for new, revised or deleted curriculum.

Course Maintenance

Add or Change a Course   : Departments should use this form to submit course updates, additions, or cancellations after the courses have been submitted to the Registrar's Office each semester. 

Scheduling Timelines

Schedule Due Dates:

Spring schedules due - July 1
Summer schedules due - September 20
Fall schedules due - November 1

Scheduling Guidelines

In order to maximize utilization of available space, these guidelines apply to all departments/schools.

Credit Hour Policy

Please see Illinois State University's credit hour policy for more information on course requirements. 

Summer Session Information

Summer standard class times
Summer 2025 Class Start and End Dates

Final Exam Information

Fall Semester: Final Exam Schedule
Spring Semester:  Information posted mid-February.
Summer Semester:  Final exams take place the last day of class.

Online Courses: Exams for fully online classes must be online. If the course has 100% of its course delivery online, it cannot have a mandatory in-person final exam. 

Instructors should notify the Registrar’s office if they have an exam scheduled but will not need it. It is important that the Registrar’s office has an accurate final exam schedule available in case of emergency. Please email academicscheduling@ilstu.edu if an exam needs to be cancelled.

Instructors may request a change to their final exam date/time in extenuating circumstances. Instructors should make arrangements for any student with a conflict due to the new exam time. Email academicscheduling@ilstu.edu with exam change requests. Final exams cannot be scheduled during Success Week (week prior to final exam week) per Policy 4.1.5 Final Examinations. 

Instructors may request an extended exam time if their course is 4+ credit hours, however, arrangements must be made if the extended time causes a conflict for their students. 

Success Week: Final exams and/or tests that amount to more than 10% of the course grade cannot be given during Success Week.