Report Grades
Preparing your Canvas Gradebook
Prior to grade submission, instructors can prepare their Canvas Gradebook to import into Campus Solutions. For instructions on how to parepare your Canvas Gradebook, access the help center website: Preparing your Canvas Gradebook.
Interim Grade Submission
Instructions on how to assign and approve interim grades in the faculty center are available to access on the the help center website: Interim Grade Submission help.
Final Grade Submission
Instructions on how to assign and approve final grades in the faculty center are available to access on the help center website: Final Grade Submission help.
Report final grades at My.IllinoisState.edu/academics.
Instructors are expected to submit grades by the official campus deadline for grade submission for each semester. Deadlines are provided on the university calendar.
Grade Changes
If an instructor needs to change a reported grade, the grade change form is located on My.IllinoisState.
FERPA
The Family Educational Rights and Privacy Act of 1974, also known as FERPA, is a federal law that mandates requirements regarding the privacy of student records. FERPA governs the disclosure of education records maintained by an educational institution and the access to these records.
Student Information
FERPA outlines two types of student information; directory and non-directory. Directory information is information regarding a student that would not be generally considered harmful or an invasion of privacy if disclosed.
Non-directory information on the other hand, if disclosed, could be detrimental to the student’s privacy. Federal law mandates that a written release be obtained from the student before this type of information is to be released. Failure to do so can result in the removal of all federal funding to the University. Non-directory information includes but is not limited to:
- Social Security Number
- GPA information
- Academic standing
- University Identification Number
- Course grades
- Hours enrolled/earned
Approved Ways to Post Grades
- My.IllinoisState.edu
- Canvas
- Email: If a student provides written permission, grades may be emailed to the student’s ISU email account only.
- U.S. Mail: The student may provide a pre-addressed, stamped envelope with the course and section information written on front. You may write the grade on the inside of the flap, seal and then mail the envelope to the student. (per recommendation from AACRAO 2012 FERPA Guide).
- Public Space: If you wish to post grades in a public space, the only acceptable procedure is to assign students in your class a random number known to only you and the student. You must sort the random numbers so that students’ identities cannot be inferred based on an alphabetic listing of the random numbers.
FERPA Violations
The following examples are inappropriate ways to post student grades.
- The public posting of grades either by a student’s name, SSN (including last four digits), University Identification Number (UID), ULID or birth date without having the student’s written permission.
- Emailing and/or mailing student grades without having the student’s written permission.
- Collecting/Disseminating student assignments and/or exams in a box outside faculty offices.